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Position openings 


Deputy Executive Director

Posted: September 14, 2018
Supervisor: Executive Director
Status: Full time, salaried, exempt, Salary: Low to mid 40s, annual salary

Application instructions are below - FOLLOW THEM CLOSELY
Applications being reviewed beginning 10/1, but applicants are encouraged to apply immediately.

Position will be open until filled.
Search can close at any time without notice.

No phone calls or drop ins to Chorus.

Questions/applications: No calls. Please only email only.
Please put Deputy Executive Director in the subject line for all emails.


The Deputy Executive Director, a new position, will support the Chorus’s executive director in the day-to-day administrative management of the Chorus of Westerly. The deputy director’s duties will include project work and leadership in all major divisions of the Chorus administration. This includes, but is not limited to, event operations, organizational communications, and personnel management. The deputy director will also heavily focus on sustaining and expanding the Chorus’s fundraising efforts, taking a lead management role in key development programs and activities. In addition, the deputy director will work side-by-side with the executive director to design and develop the organization’s overall advancement strategies. The deputy director will supervise and manage two part-time positions to support his or her work, a marketing and social media coordinator and a development assistant.


The primary functions and areas of support the deputy director will be charged with are:

  1. Development and Fundraising

    1. Manage the Chorus’s annual campaign, developing the structure with the executive director.

    2. Solicit philanthropic and marketing-related corporate support with the executive director.

    3. Manage and direct major Chorus fundraising events and an annual gala.

    4. Write grants for the Chorus from private foundations and governmental sources.

    5. Manage and develop donor tracking and recognition systems.

    6. Assist the executive director in development of major giving program.


  2. Communications and Marketing

    1. Develop marketing and communication plans with executive director.

    2. Ensure marketing and communications tasks are executed for the Chorus itself, its events, and Kent Hall.

    3. Serve, with the executive director, as a public relations lead for the media and press, for local and state government officials, and at conferences and major non-Chorus events as needed.

    4. Manage the marketing and social media coordinator.


  3. Operations

    1. Support the executive director in planning, designing, managing, and executing major Chorus concerts. events, programs, tours, and other special projects of the organization.

    2. Support the executive and artistic directors in negotiations, contracts, and logistics of guest artists.

    3. Support the executive director and facility manager in capital work on the Chorus’s Kent Hall.

    4. Help guide the patron services manager in logistics for house management for events, receptions, and special events, and help guide and create ticket sale structures


  4. Personnel

    1. Support executive director, artistic director, and bookkeeper in the hiring of new employees for the Chorus.

    2. Help track policies, programs, and paperwork for employees, contractors, volunteers, and board members.

    3. Support and help the board of directors, Chorus volunteers, and Chorus committees in their work for the organization by attending meetings, assisting with communications, and providing other help as required.


The ideal candidate will have a minimum of 1 to 4 years of experience working in the arts sector or the not-for-profit sector with progressively growing responsibilities in their positions. Experience working in a collegiate setting in the arts is acceptable and will be considered.  Some form of project or team management or leadership experience (volunteer management is acceptable) is also required. The candidate should be able to demonstrate in an interview a fluency in the language, lifestyle, and structure of arts organizations. The ideal candidate should also have substantive experience working closely with both professional staff members and volunteers within an arts organization or other not-for-profit organization. A degree in arts administration, not-for-profits/non-profits, public or cultural policy or a related field is ideal, but not required. 


Candidates should have some background or experience in some element of development and fundraising, or be able to demonstrate how past experience and work can qualify in this regard (volunteer or professional). The ideal candidate for this position will have demonstrated success in developing, designing, leading, and/or delivering a program in one or more of the following areas: annual giving, grant writing, capital development, special major fundraising events. Some experience in some area of marketing, public relations, e-communications, event operations in the arts, or related fields, ideally for an arts organization, is also desired.


The candidate MUST be extremely comfortable interfacing personally, directly, and frequently (including face-to-face, on the phone, electronically) with a wide variety of individuals of different ages and backgrounds. This includes the singing membership of the Chorus, guest artists of high and low profiles, donors and patrons of the Chorus of all levels of support, the Board of the Chorus, parents of Chorus children, government officials, foundation officers, and members of the local and regional media. The candidate must also be a confident and skilled writer, able to effectively communicate the “story” of the organization.


About the position

The position is a full-time, salaried, exempt position. The starting annual salary is low to mid 40s, commensurate with experience. Some night and weekend work will be required related to Chorus of Westerly activities, events, and other programs.


To apply

Please send the following items VIA EMAIL ONLY (as PDFs or MS Word files) to Please put in the subject line of your email: Deputy Executive Director Search to ensure your application is properly sorted.


  1. A cover letter addressed to Ryan Saunders, executive director

  2. A resume/CV

  3. One writing sample of your choice (ideally written in a professional capacity or in a volunteer leadership capacity)

  4. A 2 to 4 page personal case statement, written in any style you wish, about how the arts have impacted your life

  5. The name and contact information for three professional or academic references who can speak to your ability to fulfill the duties of this particular position.


Do not drop these items off at the Chorus of Westerly or mail them to the Chorus. Please send via email only to the above address.


Review of applications will begin October 1, 2018, but candidates are encouraged to send their materials in as soon as possible. The position will opened until filled and the search is subject to end at any point in time without notice.


The Chorus of Westerly is an equal opportunity employer M/F/D/V.

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