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Position openings


Development Assistant

Posted: September 14, 2018
Job description – See below 
Supervisor: Deputy Executive Director
Status: Part-time, hourly, no benefits
Averages 8 to 10 hours a week
Pay rate: $20 p/h

Application instructions below - please follow them closely
Applications being reviewed beginning 10/1

Applicants are encouraged to apply immediately

Position will be open until filled
Search can close at any time

No phone calls or drop ins

Questions/applications - email only.
Please put Development Assistant in the subject line.


The Development Assistant will support the Chorus’s development efforts by assisting the deputy executive director and executive director on all fundraising, development, and advancement projects, programs, and events. The coordinator will be primarily responsible for managing the Chorus’s donor database and tracking systems, for gift processing and donor acknowledgements for donations to all of the Chorus’s fundraising campaigns and event programs, and for supporting the deputy director in prospect research for corporate support, foundation grants, capital supporters, and new individual chorus donors. In addition, the development coordinator will serve as a secondary lead, with the deputy director, on most major Chorus fundraising events and the annual gala, as well as assist with other Chorus special projects as needed.  The position is a part-time, hourly position, averaging 8 to 10 hours a week. There will be some weeks, usually around Chorus of Westerly major fundraisers, where additional hours may be offered and/or required. The pay rate for the position is $20 p/h, flat rate. The position is not benefits eligible.


The functions, duties, and tasks of the position include, but will not necessarily be limited to:


  1. Manage the Chorus donor databases by updating contact information, tracking and logging in new gifts, creating donor reports for the senior staff and bookkeeper, creating donor reports for annual campaigns.

  2. Ensure development collateral is produced and updated and ample quantities are in stock and ready for use as needed.

  3. Support the deputy director in overseeing efforts for the Annual Fund Campaign and the Summer Pops Fund campaigns

  4. Help organize volunteer development support teams for mailings, phone-a-thons, and similar projects.

  5. Support efforts to secure grants for the Chorus from foundation, corporate, governmental, and other private sources through research, data compiling, editing work, writing, and other efforts as requested by deputy executive director.

  6. Research, solicit and help the deputy director and executive director identify new corporate funding sources, both regionally and locally. Assist in the creation of materials for such solicitation.

  7. Manage the program book ad campaign and create volunteer team from the Chorus family to support this effort.

  8. Assist in the planning, management, and execution of all major and minor Chorus special event fundraisers.

  9. Serve, as requested, as auxiliary staff at Chorus of Westerly events and other related duties as need or assigned.



The ideal candidate will have a minimum of 1 to 2 years of experience working (or volunteering in a leadership capacity) in the arts sector or the not-for-profit sector or similar sector in special events, annual fund drive, special capital campaigns, or any other fundraising or development capacity. Significant volunteer experience in these areas will be considered.. The ideal candidate should be a confident writer and editor, a good researcher, a thorough program and project manager, and very comfortable with a computer and database systems. The ideal candidate must able to effectively communicate the “story” of the organization. In addition, the ideal candidate should be extremely comfortable interfacing personally, directly, and frequently (including face-to-face, on the phone, electronically) with a wide variety of individuals of different ages and backgrounds. Demonstrated leadership experience is also highly desired.



To apply

Please send the following items VIA EMAIL ONLY (as PDFs or MS Word files) to Please put in the subject line of your email: Development Assistant Search to ensure your application is properly sorted.


  1. A cover letter addressed to Ryan Saunders, executive director

  2. A resume/CV

  3. Two writing samples of your choice (ideally, written in a professional capacity)

  4. A personal case statement, written in any style you wish, about how the arts have impacted your life

  5. The name and contact information for three professional or academic references


Do not drop these items off at the Chorus of Westerly or mail them to the Chorus. Please send via email only to the above address.


Review of applications will begin October 1, 2018, but candidates are encouraged to send their materials in as soon as possible. The position will opened until filled and the search is subject to end at any point in time without notice. The Chorus of Westerly is an equal opportunity employer M/F/D/V.

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